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ELMROCK 2022 VENUE PACKAGE

Up to 200 Guests

Mid Week Venue Rental

Sunday thru Thursday

$7500

Plus Event Rentals $50/pp

Catering + Bar starting at $125/pp

Service charge and taxes not included

Weekend Venue Rental

Friday and Saturday

$9500

Plus Event Rentals $50/pp

Catering + Bar starting at $125/pp

Service charge and taxes not included

This package is ideal for couples with a guest list between 80 and 150 guests.  A Two-Night buyout of all guest rooms is required to be purchased by the wedding party for private use of ElmRock Inn.  The lodging buyout with over-night accommodations & breakfast for up to 14 guests starts at $1500/night.  The site rental fee is $9500 for weekend events and $7500 for mid-week events plus $50/pp event rentals.  The site fee provides exclusive use of the venue for your one-day event with day-of event coordination, Tidewater Sailcloth Tent for the reception with cafe string lights and dance floor as well as a Large Scale Bonfire to culminate the festivities. The event rental fee provides you with access to our thoughtfully curated collection of vintage and specialty rental items including our extensive vintage china collection, silver & glassware, 2 sets of chairs (ceremony & reception) dining tables, tabletop decor, outdoor lanterns and lawn games.

Included with Venue Rental

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  • Elegant White Tidewater Sailcloth Wedding Tent with Dance Floor and Cafe Lights

  • Five Beautiful Acres with Great Lawn, Radiant Gardens and Nature Path

  • Whispering Birch Trees with Iron Gazebo and Garden Chairs for Ceremony 

  • 250 year old Locust Grove with covered Bluestone Patio for Cocktail Hour

  • Large Scale Bonfire Sendoff with S'mores for Roasting

  • Gourmet Two-Course Breakfast for all over-night guests (up to 14)

  • Expansive Second Story Deck with Panoramic Views of the entire Property

  • Twinkle Lights and Vintage Cafe Lights Throughout Property

  • On-site Parking for up to 50 Cars & Shuttle Service Recommendations

  • Floor Plans with Suggested Seating Arrangements

 

Included with Prop Rental

  • Vintage Cocktail Caravan and Rustic Pallet Bar for Beverage Service

  • Ceremony Chairs and Reception Chairs

  • Cocktail & Dining Tables with Choice of Linen Color

  • Vintage Collection of China, Silverware & Glassware

  • Vintage Wine Barrels, Rustic Tabletop Decor & Signage

  • Outdoor Lanterns & Hurricane Candles

  • Garden Games:  Corn Hole & Bocce

  • Adirondack Chairs & Garden Tables

Available Package Enhancements

  • Meet & Greet Reception or Welcome Dinner starting at $85/pp

  • Farewell Brunch starting at $35/pp

Frequently asked questions

Common Questions

How many guests can the venue accommodate?


Up to 200 guests can be accommodated on-site for events.




Is catering provided?


All catering and services are provided in-house. Our wedding catering packages start at $155 pp for a buffet dinner service and includes welcome refreshments, cocktail hour with our Signature Hudson Valley Market Table (cheese, charcuterie, crudite, dips, cracker, fruit, breads, etc), and a Mini Dessert Bar to compliment your wedding cake. A 5-hour bar service including beer, wine and soft drinks with coffee & tea table is also included. A standard 20% service charge and 8% tax will be added to the total bill. *options for upgrades are available including signature cocktails, champagne toast and full open bar featuring mixed cocktails.




Is there on-site lodging and how many guests can be accommodated?


A two-night minimum stay is required for all events. We have 5 rooms in the main Farmhouse, as well as the Carriage House, with over-night accommodations & breakfast for up to 14 guests. Farmhouse: • There are 5 rooms in the farmhouse, all rooms have one bed and are double occupancy with 4 King Rooms and one Queen. • Three of the King Rooms, as well as the Queen Room have en-suite (in-room) bathrooms. • The Organdy (King Room) has a private bathroom across the hall Carriage House: The carriage house is a full-house rental and hosts a King Bed, Queen Bed, sleeping up to 4 guests in an open floorplan (no separate rooms), small kitchen/dining area and livingroom with patio area. The room rates include a full farmstyle breakfast prepared each morning by Chef Mark, coffee & tea throughout the day, homemade pastries and Saratoga spring water in each room. There is complimentary WIFI, Smart TV, AC units, bath amenities & plush robes. Guest Services will be on hand through the stay to help your guests with any questions or recommendations for things to do in the area.

Check in is after 3pm and check out is by 11 am.




What time must my event end?


All events must end by 10pm.




Are there options for catering upgrades?


Family and Plated style dinner service is available at an additional $20pp and $40pp respectively. Please note that we do not provide a wedding cake, however, we will cut and serve it complimentary.
We can host rehearsal dinners and farewell brunches for you at an additional charge. Meet & Greet Reception or Welcome Dinner starts at $85/pp and Farewell Brunch starts at $35/pp. Tax and service charge is additional.

We can also upgrade your bar package services upon request. We offer standard or premium full open bar packages. Please request further details from our Event Manager.




Where do my guests park?


Parking is available onsite for up to 50 cars. We are happy to provide recommendations for shuttle and limo service.




What is the venue rental fee?


For Tented Events: Our Venue Fee for 2022 for single-day event is $7500 - $9500 and is date dependent.

Mid-week events (Sunday - Thursday) - $7500 Weekend events (Friday & Saturday) - $9500 *Rehearsal dinner or Farewell Brunch are subject to additional fees All guest rooms required to be purchased by the wedding party for private use of ElmRock Inn with a minimum 2-night buyout required for all events.




Are restrooms provided?


The rental of a portable restroom is required and needs to be provided by the wedding party. ElmRock Inn will handle coordination of the rental on your behalf.





Event Guidelines

Rental Terms


This is an outdoor event. The house is closed for the time of the festivities with access limited only to the 14 overnight guests. Portable rest rooms are mandatory and need to be provided by the guests. Rain contingency plans are advisable and are the responsibility of the guests. This rental is for a one day event. Rehearsal dinners and/or farewell brunch are subject to additional rental fees. A maximum of 50 parking spaces are authorized on the venue site. A shuttle service is required for all event with a guest list above 100 guests.

All catering and beverage service must be provided by ElmRock Inn. No outside food/beverage service is permissable. We have an extensive list of vendors that we work with on a regular basis and are happy to provide you with that list upon booking, however; you are welcome to work with your own vendors. All vendors must be approved by ElmRock Inn and must provide a cerficate of insurance naming ElmRock Inn as additionally insured on the policy.
Event insurance is mandatory for the duration of your event rental, please list ElmRock Inn LLC as the additional insured. ElmRock Inn will provide event set up and break down of all rental items including tables, chairs and other equipment provided by ElmRock Inn. All other items brought by guests, must be taken down and removed by your party prior to departure or there will be an additional fee incurred for removal. Service charge and taxes are additional and will be applied to the total event charges.